Businesses waste time, money, and resources storing and moving paperwork. Paper documents are hard to share, costly to file, take up a lot of storage space, and are difficult to retrieve. Resourceful companies constantly look for ways to reduce operational costs. Switching to the Digital File Manager improves efficiency in daily operations and increases profit margins.
Lost that invoice? Need a schematic from 3 years ago? Customer request a copy of a POD?
With Enlighten.Net’s Digital File Manager you can quickly find the documents you need without leaving your desk, putting your customer on hold, or digging through filing cabinets. Implement more efficient processes, improve control of business documents, automate workflows and eliminate the reliance on paper records with The Digital File Manager.
How Our Digital File Manager Works
There are 5 easy ways to get documents into the Digital File Manager. Docs can be virtually printed in, scanned in, emailed in, faxes can be automatically routed in, as well as drag’n drop published directly to the software.
All documents, no matter how they are received are automatically indexed, converted to a fully searchable PDF and automatically routed to their correct destination. Other paperless filing systems limit your searching options and require you to manually tag files. With the Digital File Manager, there is no labor to name, move, or link documents of any type. Because our software automatically indexes all text, it gives users the ability to bring back any document instantly by any text that is in a document.
Documents can be automatically routed through auto-identifier rules and bar codes can be identified, bar code text read, and used to auto-populate comment fields. All user comments on documents are indexed, so you can search by new information as well as the old. Workflow with automatic routing, signatures and management oversight streamline processes and can be implemented in any area of the company, whether it is an AP process, an Expense Approval process, or a Purchasing process. If you need to watch or collaborate on a specific document, you can set up customized email notifications.
No more digging through file cabinets — just type in your search term to find what you need!
Whether you are just starting to scan paper documents or have an existing file management system and are looking to make a change, we can easily import your documents into our software system. Once files are imported, you can collaborate on important files, manage user permissions, and instantly find what you need.
Our browser- based paperless solution has secure storage and sharing capabilities. You can access your permitted documents from anywhere on any device. The ability to restrict and grant access to certain files protects valuable information, while allowing the right professionals access to the right documents. No need to worry about losing documents in a fire or flood — it’s securely backed up on the cloud, and easily accessible to the right users.
Typically, most documents have a retention schedule associated with them either based on an internal business rule or mandated by a governing agency. With the Digital File Manager, documents can be automatically purged based on a pre-defined schedule. The use of automated retention schedules can help avoid unnecessary exposure while mitigating risk of compliance during an audit process.
The Digital File Manager is cost effective for all size companies, with a very fast ROI and Money Back Guarantee. The Digital File Manager integrates with all business systems and software adding value to your existing software investments. If you change or upgrade business systems in the future, the Digital File Manager will continue to work, protecting both your documents and your investments.
The Search Integrator
The Search Integrator, an optional module, is used with the Digital File Manager. With no additional programming required, you can now connect different software systems on your network. Our Search Integrator module, designed to work in tandem with the Digital File Manager, adds additional search capabilities to all of the software on your network. It lets you search documents or shared files simply by hovering or clicking on text displayed by any software on your network.
Incredibly easy to use, the Search Selector takes the text your employee clicked on, or hovered over, and automatically submits it to the powerful search engine, instantly displaying your search results. The Search Integrator connects your business software or other network software to the Digital File Manager and provides immediate access to related documents to support your business processes. The Search Integrator has proven to be an essential tool for all users within any company.
Why Fully Searchable Documents are So Important
Fully searchable text capabilities mean that the software interprets any word or string of words in a search box and retrieves all relevant documentation. You can search for a number, a word that only appears once in the file, or even partial phrases and it’ll find what you’re looking for.
Full-text searching is compared to keyword searching which requires you to input the specific words in the document you would like to become searchable. This takes more labor on your end and isn’t as efficient. Our products transform your documents into fully searchable pdfs so that you can find them in an instant.
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